The role purpose is to oversee day-to-day accounting functions and integrate finance operations to ensure organizational financial stability, as well as development of internal control policies and procedures.
Duties and Responsibilities
Ensure treasury processes are adhered to within the Hospital
Ensure effective cashflow management to meet the needs of the Hospital
Revenue and Receivables
Ensure revenue cut-off procedures are adhered to for timely reporting of revenue on a weekly and monthly basis by liaising with relevant units (Billing and Claims)
Liaise with Billing and Claims Units to ensure timely collection and reconciliation of payments made by clients
Prepare Monthly Receivables Ageing for submission to CFO
Bookkeeping and Financial Reporting
Lead in implementation of the Hospital’s accounting system, standards, and procedures to ensure accurate recording of financial transactions, timely production of financial statements and key statistics/data to guide decision-making
Ensure Month end book closing cut-off by the 4th working day of each month, all balance sheet reconciliations are completed, accurate recognition of revenue and cost of sales for all Units and all operating expenses incurred each month before the book closing date
Achieve monthly financial reporting dates set by Executive Management and LenMed Head Office
Maintain adequate supporting documents for each month end reporting to ensure statutory audits are completed within expected timeframes when due – External Audit, Internal Audit and Ghana Revenue Authority Audits. Ensure electronic filing of all relevant documents in the Finance shared drive
Prepare Quarterly Management Accounts as per agreed dates and Annual Financial Statement by the end of January each year in line with International Financial Reporting Standards (IFRS) to meet Board requirements and Local Authorities (Ghana Revenue Authority and Registrar General’s Department)
Coordinate and lead in annual audits by liaising with external auditors, satisfying their need for information and explanations to achieve an Annual Audit completion by the end of February each year
Research technical accounting issues (new IFRS standards/amendments) for compliance in financial reporting
Financial Budgets and Forecasts
Assist CFO in the collation of information to commence the budgetary process each year. The process to begin in August of each year.
Lead in the implementation of approved annual budget (Profit & Loss and Capex) and monitoring monthly variances for timely reporting and corrective action (efficiencies and cost reduction strategies) implemented
Lead in financial forecasting including Profit & Loss and Cashflow forecasts at each month end
Ensure all statutory payments (eg. PAYE, withholding tax, Tiers 1,2 & 3) and statutory returns (including quarterly and annual returns) are paid/submitted timely to ensure statutory compliance.
Timely processing of payments to all regulatory bodies (eg. Health Facilities Regulatory Agency, Registrar General’s Department, Insurance, Data Protection Agency, Environmental Protection Agency, etc) when due
Assist CFO in mentoring and managing the performance of the accounting and finance staff
Take active steps to maintain and strengthen internal controls and work closely with Heads of Departments/Unit Managers to achieve adherence to Hospital’s Internal Controls
Assist CFO in stakeholder management
Skills and Competency Requirements
7 - 10 years in progressively responsible financial leadership roles
Strong working knowledge of Excel.
Strong communication and interpersonal skills
Strong problem solving and creative skills
Ability to exercise sound judgment
Integrity and trust
Accountability and responsibility
Time management and tenacity
Educational and Professional Qualification
Bachelor’s degree in accounting or business administration, or equivalent business
Master's degree will be an advantage
Professional Accounting qualification such as ACCA, CA, CIMA required.