0302959881
ADMINISTRATIVE MANAGER
Job Description
Role Purpose
The Administrative Manager is to manage and organize schedules, payroll and personnel databases. They create reports to offer to other clerical roles. She also set policies and procedures to ensure that staff members are well trained and confident in their abilities. function in the business.
Reports to: Finance Director
Key Responsibilities
Overseeing general office operation.
Greeting visitors, answering a high-volume of incoming phone calls and delivering world-class service to our customers.
Coordinating appointments and meetings and managing staff calendars and schedules.
Supervising, mentoring, training, and coaching staff and delegating assignments to ensure maximum productivity.
Coordinating domestic and international travel, including flight, hotel, and car rental reservations.
Purchasing office supplies and equipment and maintaining proper stock levels.
Producing reports, composing correspondence, and drafting new contracts.
Creating presentations and other management-level reports.
Work closely with various departments, increasingly in a consultancy role, assisting line managers to understand and implement policies and procedures
Promote equality and diversity as part of the culture of the organization
Liaise with a range of people involved in policy areas such as staff performance and health and safety
Recruit staff, which involves developing job descriptions and person specifications, preparing job adverts, checking application forms, shortlisting, interviewing and
Develop and implement policies on issues like working conditions, performance management, equal opportunities, disciplinary procedures and absence management
Prepare staff handbooks
Advise on pay and other remuneration issues, including promotion and benefits
Undertake regular salary reviews
Manage redundancy programs
Administer payroll and maintain employee records
Interpret and advise on employment law
Deal with grievances and implement disciplinary procedures
Develop HR planning strategies, which consider immediate and long-term staff requirements
Plan and sometimes deliver training, including new staff inductions
Analyze training needs in conjunction with departmental managers.
Qualifications and Competencies
A bachelor's degree from a recognized institution.
5 years prior experience in office administration. HR experience will be advantageous.
Behavior skills: Excellent presentation and communication skills, planning and organization, change and innovation management, communication and influence.
Technical Skills: Excellent computer skills, including a high degree of proficiency in Microsoft Word, Excel, Outlook, and PowerPoint.